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Team Assistant

Уровень зарплаты
з/п не указана
Требуемый опыт работы
1–3 года

The Skolkovo Institute of Science and Technology is proud to announce the creation of a Team Assistant position.

The Skoltech is a startup university, to be located in the innovation zone called Skolkovo, outside of Moscow - sometimes called the “Russian Silicon Valley.” Skoltech has recently partnered with the Massachusetts Institute of Technology (MIT) in a joint effort to develop a new graduate research university of science and technology in Russia. 

Primary Responsibilities:

  • Provide efficient and timely administrative support to team members;
  • Keep time sheet for the assigned team to reflect business travel, sick leaves, vacation, etc. and interact closely with HR Administration Specialist on related issues;
  • Assist in preparing, processing and following up on consultancy agreements for the consultants of the assigned team, and interact closely with HR Administration Specialist on related issues;
  • Assist other team members in administrative matters and other related issues;
  • Handle team correspondence (engage in correspondence as well as ensure that it is registered, filed and forwarded accordingly);
  • Book domestic and international travel for the authorized trips using Company travel agents and / or contractors;
  • Book transfers for the authorized trips using Company travel agents and / or contractors;
  • Maintain calendars for respective team leaders;
  • Process travel reporting of assigned team leaders and members if required;
  • Arrange meetings including facilities and catering when required;
  • Assist in producing reports, presentations and other documents as required by team leaders;
  • Handle phone calls.

Key Relations:

  • CREI (Center for Research, Education and Innovation) Director

Other Key Relations:

  • Assigned faculty members;
  • Assistant Dean;
  • HR Administration Specialist.

Ideal Experience and Qualities:

  • Higher education or undergraduate;
  • 2+ years experience in a similar position preferably with a Western company is a must;
  • Previous experience with a non-profit company, foundation, government agency is highly appreciated;
  • Fluent oral and written English. English is a working language of Skoltech;
  • Excellent computer skills (MS Outlook, Word, Excel);
  • Accuracy, speed and thoroughness of work, attention to details;
  • Strong organizational skills; good communication and social skills;
  • Responsible, service-minded, positive and team-oriented attitude;
  • A “must” - Ability to work in a start-up environment, under tremendous amount of uncertainly and stress, being able to feel, appreciate and use the drive of the team;
  • A “must” - Extraordinary problem solving abilities;
  • References from previous employers are a plus.


  • The successful candidate will be paid a competitive compensation package commensurate with the important responsibilities of this role in delivering Skoltech project plan.

Тип занятости

Полная занятость, полный день


Москва, Инновационный центр Сколково
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