Administrative and Finance Assistant at UNFPA projectВакансия в архиве

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Уровень зарплаты
Город
Требуемый опыт работы
з/п не указана
Минск
3–6 лет

PLEASE BE AWARE, THAT APPLICATION FOR THE VACANCY IS AVAILABLE THROUGH UNDP OFFICIAL WEBSITE ONLY.

VACANCY DEADLINE IS 13/10/2016

Duties and Responsibilities:

  • Assume responsibility for meeting the financial delivery targets set out in the agreed Work Plans ensuring UNFPA rules and procedures application;
  • Assist in preparing and managing project budgets, monitor and analyse projects accounts/transactions in accordance with the projects budgets, logical frameworks and Work Plans;
  • Provide assistance in monitoring of project financial performance for core and non-core resources. Perform remedial actions as advised by the Project Manager and CO Admin/Finance Associate;
  • Prepare proposals and manage project budget revisions;
  • Establish and maintain organized filling system for all financial records;
  • Verify the requests for advance of funds and itemized cost estimates from the Implementing Partners for their compliance with the approved Work Plan and budget;
  • Verify FACE forms submitted by the Implementing Partners for their accuracy and compliance with the approved Work Plan and budget; negotiate all necessary corrective steps with the Implementing Partners;
  • Prepare quarter NEX reconciliation reports;
  • Report projects funds utilization using different reporting modality as requested by donors and UNPFA procedures, keeps related records for audit requirements;
  • Ensure proper administration and utilization of projects resources in accordance with national execution procedures;
  • Prepare and submit payment documents to UNFPA CO;
  • Manage project recruitment and selection process applying best practice HR tools and mechanisms;
  • Make necessary arrangements for the local and international travels foreseen within the frames of the project;
  • Maintain up-to-date project inventory;
  • Manage project procurement following UNFPA procurement rules and procedures
  • Ensure proper logistics support to any events and training activities envisaged by the project’s working plan;
  • Carry other duties as required by the Project Manager

Competencies:

Values:

  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change

Core Competencies:

  • Achieving results
  • Being accountable
  • Developing and applying professional expertise/ business acumen
  • Thinking analytically and strategically
  • Workings in teams/ managing ourselves and our relationships
  • Communicating for impact

Managerial Competencies:

  • Providing strategic focus
  • Engaging internal/ external partners and stakeholders
  • Leading, developing and empowering people/ creating a culture of performance
  • Making decisions and exercising judgment

Functional Skill Set:

  • Advocacy/ Advancing a policy-oriented agenda
  • Leveraging the resources of national governments and partners/ building strategic alliances
  • and partnerships
  • Delivering results-based programme
  • Internal and external communication and advocacy for results mobiliz

Required Skills and Experience:

  • University Degree preferably in Finance, Economics, Management or other related field
  • At least 5 years of relevant experience in providing financial and administration support services
  • Experience in projects funded by international donors is highly desirable;
  • Good command of English, Russian and/or Belarusian;
  • Experience in the usage of computers and office software packages (MS Office, Excel, e-mail, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Адрес

Минск, Красноармейская улица, 22А
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