Office Manager / Assistant to the Programme

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Требуемый опыт работы: 3–6 лет

Полная занятость, полный день

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the programme "Initiatives of the Infrastructure Programme for Ukraine" in Kiev to fill the position of an

Office Manager / Assistant to the Programme

Area of responsibilities:

  • Ensures the daily office work runs smoothly
  • Manages different Logistics and Facility tasks (office, equipment, inventory)
  • Supports colleagues and experts with all needed travel arrangements
  • Manages incoming and outgoing correspondence (post, fax, email)
  • Organising events, meetings, workshops and seminars
  • Carries out background research and presenting findings
  • Arranges/accepts meetings and telephone calls
  • Interprets and translates as required
  • Welcomes the visitors at all levels of seniority
  • Supports other colleagues in additional tasks as requested by the Management
  • Makes sure that in all processes the GIZ rules and regulations are followed
  • Coordination and Communication with other programme offices in Ukraine


  • High school degree or certificate/diploma from a recognised clerical college
  • At least 5 years of professional experience in a similar position
  • Internet and PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills
  • Excellent knowledge of German and English, Russian and Ukrainian are required
  • Outstanding organizational and time management skills
  • Willingness to upskill as required by the tasks to be performed
  • Ability to work co-operatively and effectively within the team and the organisation
  • Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
  • Customer and service-oriented attitude
  • Flexibility and adaptability to manage changing work requirements and varying volumes of work
  • Very good communication skills
  • Motivation
  • Acceptance of business trips within Ukraine due to different programme locations

Employment conditions:

  • Full-time position with 40-hours working week until end of 2018.


In English or German until 17th November 2016.

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Вакансия опубликована 3 ноября 2016

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