Personal Assistant to Vice President and Country Manager

Уровень зарплаты
Город
Требуемый опыт работы
до 120 000 руб.
Москва
3–6 лет

Responsibilities:

  • Provide high-level administrative and office management support to the Vice President in close cooperation with PA based in Ukraine and the Country Manager.
  • Organize daily routine for the Vice President (while he is in Moscow) and the Country Manager (on a daily basis) and ensure that schedules, appointments and meetings are confirmed and fulfilled.
  • Oral and written translation upon request
  • Assist in the compilation of management reports, statistics, presentations and meeting agendas. Take dictation, minute meeting and draft correspondence.
  • Liaise and interact with Head of Departments.
  • Organize, monitor and update on projects/tasks execution.
  • Schedule, coordinate and organize meetings.
  • Handle internal and external business correspondence on behalf of the Vice President and Country Manager.
  • Organize business trips (visa support, expense report).
  • Coordinate travel and accommodation arrangements for the Country Manager and relevant staff.
  • Perform other duties and tasks as assigned.
  • Provide all administrative support for foreign guests.
  • Follow existing company processes with focus on performance and efficiency

Administrative assistants supervisor:

  • Manage administrative assistants of commercial function
  • Assess AAs’ performance and provide coaching and guidance to ensure maximum efficiency
  • Ensure the smooth and adequate flow of information within the assisstants’ community to facilitate other business operations

Требования:

  • Education:
    • Level and sphere of education required for current job Degree/Diploma (preferable - in administration, secretarial qualification or equivalent)
  • Technical knowledge/skills:
    • Specific knowledge/skills which would be required for performing tasks within current position Knowledge and broad understanding of office protocols in a corporate business work environment.
  • Foreign languages:
    • Language and it’s level required for current position Excellent command of written and spoken English.
  • Professional experience:
    • Previous professional experience required for performing tasks according to current job description At least 3 years of working experience in a similar capacity + people management experience (is a plus)
  • PC skills:
    • Computer software knowledge (basic or specific) required for doing this job Be proficient with MS Office software applications (Excel, Word and PowerPoint)
  • Personal skills:
    • Behavioural skills required for this position
    • Pleasant, tactful and approachable personality.

Тип занятости

Полная занятость, полный день
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