The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Administrative/Finance Assistant with its Field Office in Luhansk. The OSCE is committed to achieving a better balance of women and men within the Organization.
NOTE: Initial duration of appointment/assignment for this post is until 31 March 2017, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. Confirmation of post grade is pending completion of classification review.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm
Tasks and Responsibilities:
- Under the direct supervision of the Operations Support Officer and overall guidance of the Chief of Fund Administration, the Administrative/Finance Assistant assists with administration of Mission Members:
- Provides administrative and clerical support; prepares procurement request forms for expenditures; prepares accounting of petty cash/cash operational advance; prepares all other forms and paperwork – electronic or actual – as required by Fund Administration Unit;
- Handles logistical aspects, including accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc;
- Examines and prepares documentation for processing staff/supplier's claims and creates and validates payment and
- Ensures that the balance of travel advances in excess of the amount of the travel claim is recovered and that remaining
- obligations pertain only to unpaid expenses;
- Maintains communication with government officials, donors, international and non-government organizations, by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving domestic and international counterparts;
- Keeps minutes from meetings and drafts event reports, updates and maintains current registers and files;
- Performs other tasks as assigned.
The candidates should have the following minimum qualifications:
- Citizenship of Ukraine;
- Secondary education supplemented by specialized studies in Administration, Finance or related field;
- Four years’ experience in administrative work;
- Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
- Ability to operate Windows applications, including word processing and email;
- Ability to adjust to a broad range of new tasks in a complex administration environment in a short time-frame;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited
- Proven resilience to high stress environments;
- Cultural sensitivity and judgment.
Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna Health Insurance scheme. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
Please note that applications received after the deadline and submitted in other languages than English language
will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds