Уровень зарплаты
Город
Требуемый опыт работы
з/п не указана
Киев
1–3 года

Administrator (maternity replacement)

Duties and responsibilities:

  • Meeting guests. - Be responsible for internal and external communication
  • Receiving incoming mails and calls and distribution between managers
  • Registration of incoming/outgoing documents, maintaining the registers of other administrative measures where necessary
  • Processing, sorting and transfer to recipients of all incoming correspondence. Sort and organize external information and documents
  • Support the atmosphere in the office life
  • Maintaining stocks (Ordering office supplies) of stationery and other office stuff (tea, coffee, water etc.)
  • Managing diaries, booking appointments
  • Organization of business trips, meetings and negotiations (reservation of hotels, tickets and assistance in the preparation of meetings).
  • Filing visa applications; Resolving issues with embassies.
  • Working with suppliers to obtain the best value for plane tickets, hotels, etc
  • Personal assistance to managers
  • Organization of partnership trip abroad
  • Provide administrative and clerical support
  • Maintaining office system
  • Maintaining monthly budgets as well as invoices
  • Deal with acts of acceptance, schedule appointments
  • Travel support (arranging tickets, visas, hotels, transfer)
  • Written/oral translation (English-Russian/Ukrainian)
  • Preparing official letters
  • Filling in SAP vendors information
  • HR support (Documents tracking, team building organization)
  • Control and regular update at folders with birthday information, company phone numbers for current and new employees
  • Working with suppliers to obtain the best value for plane tickets, hotels, etc
  • Support to Senior HR Specialist

What working experience is preferred/ competencies required

  • Сandidate with experience 1-2 years as receptionist, office support
  • Excellent knowledge of Microsoft Office and strong computer skills
  • Knowledge of company structure and procedures
  • Accuracy & Punctuality/ Excellent verbal and written skills in English, Ukrainian and Russian. Turkish is an advantage

Ideal personality/interpersonal qualities?

  • Enterprising, opened
  • Ambitious, proactive, positive thinking
  • Willingness to work more than in frames of duties described
  • Willingness to learn and develop skills
  • Results oriented persons
  • Can work under the stress
  • Good team member
  • Perfect communication skills
  • Thinking broadly about business
  • Understanding needs of the market&customer
  • Having desire to do outstanding jobs
  • Recognizing and understanding emotions to the people
  • Listening different perspectives and showing flexibility
  • Building collaboration
  • Clear in communication thoughts and ideas

Russian/Ukrainian - native

English - upper-intermediate/advanced

Only shortlisted candidates will be contacted.

Ключевые навыки

Communication skillsBusiness EnglishMS PowerPointMS OutlookДеловая перепискаPresentation skillsРабота в командеГрамотная речьДелопроизводство

Адрес

Киев, Кловский Спуск 5
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Тип занятости

Полная занятость, полный день
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Страна размещения вакансии — Украина.

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