Personal Assistant to Chief Executive Officer

Уровень зарплаты
Город
Требуемый опыт работы
з/п не указана
Актау
1–3 года

Title: CEO PA

Reports To: CEO, AMTP Aktau

Division: AM Tubular Products

Language: Russian, English, Kazakh

Position Purpose

Provide personal administrative support and assistance to CEO.

Book meetings, conference calls and travel.

Write meeting minutes and reports.

Prepare correspondence and prioritize items that need attention.

Preparing a CEO's expense report, reconciling credit card statements or submitting billing information.

Co-ordinate schedules, appointments and bookings for business travelers

Monitor and maintain office supplies inventory

Maintain office budget and facilities

Organize, manage and control transportation of all levels of staff

Job Duties

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

Education and Experience

  • At least 3 years experience providing support at a high level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office (Word, Excel, Outlook).
  • Knowledge of standard office administrative practices and procedures
  • Bachelors degree is must

Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Writing skills
  • Information gathering and monitoring skills
  • Problem analysis and problem solving skills
  • Microsoft Office skills
  • Travel logistics
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability

Тип занятости

Полная занятость, полный день
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Страна размещения вакансии — Казахстан.

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