Business & Team Assistant

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Вакансия в архиве

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Требуемый опыт работы: 3–6 лет

Полная занятость, полный день

JOB SUMMARY

  • Provide administrative and P.A. support to the Russia General Managers (GM), and assistance to the Viacom Russia team (including Channel Heads, Commercial, Legal, Marketing, and Operations). Will project a professional image of this rapidly expanding Viacom company through face to face and phone interaction with clients and internal stakeholders.
  • This will be a very varied role providing administrative and executive support in an environment where compliance, personal initiative and willingness to help are critical.

KEY RESPONSIBILITIES

  • Assists GM in financial and budgetary reporting, preparing and printing decks
  • Maintains GM’s calendar, according to individual’s needs
  • Prepares and maintains GM’s expense reports
  • Coordinates travel arrangements for GM and team
  • Supports GM and team on assigned projects
  • Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, etc.
  • Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organises documents, maintaining hard copy and electronic filing system of important documents
  • Answers telephones, sort inbound and outbound mail
  • Meets and greet clients and visitors
  • Creates and modifies documents using Microsoft Office Suite
  • Signs and distribute courier packages
  • Organises coffee, tea etc. service distribution for GM and visitors
  • Research, prices and purchases office supplies
  • Sets up and coordinates meetings, training and conferences
  • Sets up and coordinates meeting guests, arrange taxis and restaurants for business meetings
  • Works with meeting organiser to set up meeting room environment e.g. teas/coffees, projector, internet access, lunch, parking space etc.
  • Coordinates all new hires’ set up, including desk space, computer, mobile phone, email set up, office pass etc.
  • Coordinates travel approvals, enforcing travel policy and alerting management of any exceptions, including justifications
  • Sets up temporary work places in the office for visitors
  • Creates, transcribes and distributes meetings’ agendas and minutes
  • Translates documents when required
  • Coordinates all trade magazine subscriptions, research orders etc.
  • Supports office’s operation, arrange repair for techniques, furniture, electricity etc.

ROLE-SPECIFIC SKILLS/ATTRIBUTES

The ideal candidate would have the following skills:

  • Proven experience in a similar role, executive support an advantage
  • Fluent Russian and English languages
  • Advanced Microsoft Office skills
  • Strong organisational, numeracy and literacy skills;
  • Effective and confident communication skills;
  • Experience in dealing with clients
  • A high degree of self-initiative, self-drive and resourcefulness
  • Ability to work under a degree of pressure to achieve deadlines;
  • Initiative, diplomacy, confidentiality.
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Вакансия опубликована 19 декабря 2017

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