Business Assistant

з/п не указана

Требуемый опыт работы: 3–6 лет

Полная занятость, полный день

Pharma­ceuticals

Consumer
Health

Crop
Science

Executive Support:

  • Ensures a broad variety of administrative tasks for the Head of Commercial Operations Russia & CIS are done on time with high quality: managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries and agendas; controlling meeting deadlines and compiling documents for travel on time.
  • Successfully completes critical aspects of deliverables with a hands-on approach, on all tasks that facilitate the Head of Commercial Operations Russia & CIS 's ability to effectively lead CH.
  • Provides Head of Commercial Operations Russia & CIS with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments, meetings, and speaking engagements etc.
  • Arranges & plans with excellence visits from or to Bayer Headquarters, GCBU’s or external parties that require CDH participation.
  • Plans, coordinates and ensures the Cluster Head Russia & CIS's schedule is followed and respected. Provides ""gatekeeper"" and ""gateway"" role, creating win-win situations for direct access to the Head of Commercial Operations Russia & CIS 's time and office.

Business Support:

  • Coordinates preparation, standardization, alignment and quality of preparatory materials including pre-reads and presentations for management visits or virtual meetings. For this a decent understanding of the overall business situation, a business grounding and/or education is needed as well as a strong working relationship with the management team members.
  • Compiles information and creates reports, letters, presentations etc. that may be requested by the CDH.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on requests to successful completion, often with deadline pressures.

Management Team Support and Liaison:

  • Organizes Management Team Meetings (hereinafter – MTMs), participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending all meetings.
  • Produces meeting summaries and maintains and tracks Cluster Head Russia & CIS’s priority lists of tasks and other management team members and responsibilities; communicates it to MTMs members.
  • Facilitates cross-department coordination of travel when it is necessary for off-sites management team meetings, assists in coordinating the agenda of MTMs and off-sites. Takes part in cross-department coordination projects (for example annual cycle meeting preparation), maintains customer service-oriented work environment that supports meeting goals in the shortest time with high quality result.
  • When requested by the Cluster head, edits and completes first drafts for written communications to external or internal stakeholders.

Requirements:

  • Higher degree in Economics or Management
  • MBA is an advantage
  • Working experience in an administrative position 8+ years, multinational company experience is a plus
  • Fluent in English and Russian (verbal and written), German is a plus
  • Advanced PC-user (MS office, Outlook)
  • Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication
  • Good interpersonal skills (friendly, kind, diplomatic, comfortable around authority, stress resistant)
  • Customer oriented
  • Good in time management
  • Ready for business trips

Ключевые навыки

Английский — C1 — Продвинутый
MS Outlook
Английский язык
MS PowerPoint
MS Access
Time management

Адрес

Сокольники, Москва, 3-я Рыбинская ул.
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Вакансия опубликована 16 ноября 2021 в Москве

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